In most companies, the mail center operates behind the scenes. Mail arrives at a facility and the team works hard to sort and deliver this mail to employees across the organization. However, most people outside of the mailroom don’t understand the whole process or even what happens between when mail arrives at the facility and when it lands on their desk — as such they may miss the added value they could build into, and receive from, their mailroom.
Historically, whenever new technologies — like the Internet — begin to disrupt everyday life, the federal government may be slow to establish a regulatory scheme. The regulatory efforts surrounding blockchain technology are no different. Since Bitcoin’s first appearances in national news, most of the federal regulatory debate has revolved around definitional questions, like whether cryptocurrencies should be defined as investment property (like stocks) or as currency. Now, new use cases for blockchain technology have come up in national news stories, teaching people that blockchain technology goes far beyond Bitcoin. As this understanding grows, so do the issues in the regulatory debate.
Despite having two years to prepare, many organizations are still struggling with how to appropriately and reasonably comply with GDPR, all the while fielding questions from customers and business partners about their GDPR compliance. EU data protection regulators are soon likely to begin taking action against organizations they believe are not complying with GDPR, so how can your organization appropriately and reasonably comply?
As companies look for ways to improve data management and analytics while reducing costs and eliminating paper-based processes, the mailroom is increasingly a target of attention. A significant amount of essential enterprise data flows through the mailroom (along with payments and packages), making its operations key in digital transformation initiatives.
A significant amount of our correspondence – both personal and business – is now digital. We send signed contracts and other documents via e-mail, cloud-based file services (like Dropbox), and other types of secure document sharing apps. Birthday cards and party invitations have been supplanted by e-vites and Facebook messages. While this has led to an overall drop in mail volume, a significant amount of paper mail still has to be sorted and distributed via corporate mailrooms.
With brands increasingly expected to engage in eco-friendly practices, business leaders are searching for ways to demonstrate their environmental stewardship. Adopting new document management strategies in pursuit of a paper-light office (can any office truly be paperless?) is one way that they can begin reaching that goal.
There is increasing buzz around the transition to a digital mailroom, and many organizations are struggling to figure out how to manage this transformation and what the benefits are. It’s important to remember, though, that the way we manage mail, and the role mail plays in our lives and our businesses, has been continuously evolving for thousands of years.
SPRINTURF (www.sprinturf.com) specializes in the manufacture and installation of artificial turf surfaces. Founded in the 1990s and acquired by Integrated Turf Solutions (ITS) in 2010, SPRINTURF has installed more than 1,800 turf systems for leading sports programs, colleges, and professional athletic teams across North America and abroad.
Manufacturing enterprises are complex, and manufacturers must operate as lean as possible to drive profits, revenue and growth. Between changing regulations and an intricate, global supply chain, you need solutions that are flexible, easy to manage and offer visibility and control over the information that drives your business and applications.
For a corporate mailroom, standard incoming mail is a snap to handle, particularly if there is some level of automation in place. Mail can be quickly sorted, scanned, and distributed to the correct department.
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