What's The Difference Between Document Control And Document Management?

Document management refers to the storage and indexing of documents for easy retrieval - but has little or no change management, limited security, or audit trail. These functions usually depend on the editor like Word where once a change is accepted the history associated with it is lost.

Document control includes the management function but in addition provides a much higher degree of reliability for security, version control, visibility, availability and, most importantly, with a controlled, reliable audit trail. It automatically manages and retains all old historic versions together with information on who changed it and why, who authorized it and who was advised of the change. This will, optionally, include digital signatures for each step. It will also include periodic recall for review of selected documents without operator intervention.

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