Planning A Document Conversion
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There is tremendous value to an organization that migrates to a document management system provided the implementation is carefully planned and executed. The same effort should occur when it comes to any document conversion. Often the technology provider does not address the conversion in a similar manner simply because they do not have the expertise to do so. In fact, the document conversion is typically instrumental in the startup and ongoing success of the technology solution.
This paper is intended to outline all of the steps required to carefully plan and execute any document conversion. Just as the technology provider is expert in their recommendation, application development and implementation of the hardware and software, a dedication document conversion organization performs this similar process related to conversions. A tremendous amount of planning goes into the conversion process so the client is assured key documents with high image quality being captured into the solution with the least amount of disruption to their daily business process.
It is common to find clients anticipating their own ability to convert existing documents into the new system. They purchase a scanner and assign some personnel to the process of converting existing records. The client is neither prepared with the resources, proper capture software and equipment, nor the expertise to plan and execute the process.
The detail in this document is designed to arm the client with the requirements they should expect when contracting with a professional services firm. By planning the document conversion as carefully as the technology solution, the client is well on their way to a complete document management implementation.