Centralized scanning replaced. Yearly maintenance costs eliminated. Capture and information management improved.
The Oklahoma State University Registrar’s office, Admissions operations – and other departments – had been capturing documents digitally for over a decade in a centralized scanning environment. They were using large, high-volume units from another manufacturer. These heritage scanners were showing their age and came with a high annual cost due to increasingly expensive annual service/maintenance contracts.
This centralized capture workflow also didn’t fit the evolving needs of OSU and the many departments at its main campus in Stillwater or those of the nine other campuses throughout Oklahoma.
After listening to feedback from his clients at the university about their requirements and unmet needs, OSU Database Administrator Erin Girton explored options, including talking with Tommy Tsaboukos, Account Manager with Alaris, a Kodak Alaris business. And what he heard from Tsaboukos was music to his ears.
One of the key advantages Alaris brought to us, along with the versatility of the S2070 scanners, was the ability to receive three years of service and fast scanner replacement with our purchases. The annual maintenance costs we were paying on our older scanners were becoming quite a burden.Erin GertonOSU Database Administrator
“We knew that more accessible, flexible scanning was needed by departments including Human Resources (HR), the Registrar’s office, and Admissions,” Girton said. “When we learned that we could also save significant dollars on maintenance and service costs – compared to what we were spending on our old scanners – this added another very compelling reason to go with Alaris and their solution.”