FileNet Records Crawler

Organizations of all sizes require effective records management in order to be compliant with external and internal regulations and achieve business continuity and growth. Hundreds of millions of documents reside uncontrolled on network file share drives where they are disorganized, unsecured, and often duplicated. With so many users and processes contributing daily to the massive accumulation of business critical documents, enforcing corporate records policies is an increasingly challenging issue.

In light of this immense growth in file volumes, many organizations are seeking ways to enforce records management for documents on network file shares. The benefits of centralized records management are balanced with the flexibility of decentralized file shares, ensuring that employees or business processes can continue to use them without disruption to existing procedures. The challenge lies in bringing those documents on the network file share drives under control in a cost effective manner, while ensuring they are handled in accordance with corporate and regulatory policies.

FileNet Records Crawler allows critical documents residing outside FileNet P8 to initiate and play a significant role in business processes. Organizations thus have a means of connecting content not in the enterprise content management repository to business processes throughout the enterprise, providing value and tangible returns above and beyond the initial investment.