EASY SOFTWARE's EASY DOCUMENTS

EASY DOCUMENTS is the core of the EASY LOGISTICS CENTER. Documents or business processes are created, edited, and specifically forwarded throughout your company via the EASY DOCUMENTS Web client. Using the established EASY file concept, EASY DOCUMENTS summarizes business transactions (including the related documents and data) in a digital file, thus generating a shared document base available to all users.

Document flow is controlled via freely defined or preset workflow scenarios that guarantee submission to the relevant group or user for meeting deadlines. This accelerates business processes and provides the necessary alarms and warnings to help your business service customers effectively, helping to sharpen your competitive edge. EASY DOCUMENTS dispenses with the rigid and centralized process controls of process oriented workflow systems. EASY DOCUMENTS users may alter their documents' predefined path themselves or define their own workflow paths, which enables them to act at any time, according to individual requirements.

Creating and Visualizing Workflows
Workflow Engine II is an optional module that significantly simplifies creating and visualizing automated workflows in the EASY DOCUMENTS module. Workflow Engine II has been designed as an independent module in addition to the previous Workflow Engine. Depending on requirements, variable or fixed workflow scenarios can be designed and graphically created via Microsoft VISIO and then easily imported into EASY DOCUMENTS for subsequent processing. Thus workflows can be created performing various actions depending on field contents.

Simplified Communication with Third-Party Systems
The DOCUMENTS factory is another optional module; it can be linked to existing mail or database systems, and is capable of providing information for DOCUMENTS from these third-party systems. The database component facilitates access to ODBC enabled databases. Data from tables and fields is read through timer-control and DOCUMENTS processes are then generated from this information, starting defined workflows where applicable.

Convenient Archive Linkage
Finished business transactions can simply be stored in EASY archives in a revision-proof manner at the touch of a button. And the archived files can be retrieved from and displayed via the DOCUMENTS client just as easily to reactivate the searched process. In addition, EASY DOCUMENTS can access EASY archives containing different data, e.g. outgoing documents archived via COLD. In both cases, archived files can be found via full text retrieval in no time at all, and the user will not have to exit the DOCUMENTS user interface.