Document management has become more complex and subject to an expanding amount of regulatory requirements. Companies are handling and storing more information than ever, and the consequences for mishandling those documents continue to increase.
Securing these documents requires a centralized and automated approach that ensures both efficiency and privacy. In fact, applying technology to document management is critical for compliance with regulations like HIPAA, Sarbanes-Oxley, and the Gramm-Leach-Bliley Act, which include protections for personally identifiable information, along with requirements for auditable records-handling procedures.
Paper records that have to be shared with multiple stakeholders within and outside an organization present a daunting compliance and security challenge. With automated sortation and document scanning technology, though, companies can secure the data and information in these documents at the earliest point of arrival. At the same time, they can reduce the cost of storing and distributing information.