DocuLex Does Justice To Law Firm Document Conversion

After careful consideration of exactly what PHR&D would require in a document management system, Benita with approval from the Firm partners decided on Archive Studio by DocuLex. Easy to use and flexible, the DocuLex Archive Studio package includes a convenient document scanning software component called Office Capture. Office Capture allows quick capture and conversion of documents to fully searchable PDF files. Once a document or set of documents is scanned, the Office Capture software automatically takes the scanned image file, OCRs it, indexes the documents per the user's specifications, and files said documents on a server, based on a pre-determined file structure customized for the user.

Using Office Capture, Benita created a cover page template to be added to each document or group of documents that needed scanning. The cover page included selectable custom index metadata per Benita's specifications, such as client name, date and case number. The various legal secretaries in the office then quickly filled out the cover page with the proper specifications, selected from Benita's template, for each document or set of documents to be scanned. Using a Fujitsu 5650 document scanner in a centralized area of the firm, employees were able to scan documents when time allowed, with the Office Capture software doing the filing automatically.