CA Inc Email Management For Lotus Notes

CA Inc Email Management is seamlessly integrated with IBM Lotus Notes to provide records management capabilities from within the application. Lotus Notes users can properly declare and manage email as official documents of record, and store attachments in the CA Inc repository. Retention schedules, holds, and many other records management functions can be quickly and easily applied to emails just as they are to physical and electronic records.

Strong Features for Solid Email Management
CA Inc Email Management provides an innovative and effective email records management solution that exceeds capabilities provided by Lotus Notes, email archiving systems, and document management systems combined.

• Proven capabilities – CA Inc Email Management integrates and manages all filed email records in a disciplined and consistent manner as official documents of record. Organizations can maintain email authenticity, implement unified retention policies, enable disposition hold, and generate complete audit trails managing email as unedited originals.
• Drag-and-drop filing – Users can drag-and–drop received emails and their attachments directly into CA Inc FileSurf folders within Lotus Notes Outgoing emails can be filed as records at time of send, or later, from the Sent Items. Email attachments can be filed with the email, or declared and profiled as separate records linked to the email.
• Intelligent verification – When an email is declared a record, an intelligent verification is performed to ensure that the new email is a unique record. CA Inc Email Management will avoid filing unnecessary duplicates, preventing redundancies and optimizing storage.
• Powerful search, retrieval, viewing, reporting – CA Inc FileSurf enables quick, easy, and accurate search and retrieval of email records and attachments. Users can conduct text searches within content or profile fields at either basic or advanced levels. Users can view emails and attachments in their native applications or HTML format, and can generate standardized or customized reports.
• Email rules – Rules can be defined that auto-classify emails. Rules are executed by a server-based task that monitors and applies them to a mailbox.
• Batch cleanup utility – This feature allows legacy email backups to be culled through, cleaned up, and imported into CA Inc FileSurf for management.
• Mobile user based GUI – Blackberry and Treo users can search, retrieve, print, and declare Lotus Notes emails as records that arrive in their message inbox. Newly composed emails can be sent and filed to CA Inc FileSurf automatically.

CA Inc FileSurf's integration with IBM Lotus Notes is certified under U.S. DoD 5015.2