ACOM Solutions, Inc. recently introduced a sophisticated document capture solution that automatically processes scanned documents of almost any type, in mixed batches and in massive quantities, for unattended indexing and storage in EZContentManager or other document management repositories, it was announced by Jim Scott, senior vice president of marketing and product management.
Designated EZCapture, the software's open architecture allows companies their choice of scanning equipment and software, and provides great latitude in file structure and image format selection as well as provides maximum flexibility for designing workflow processes and defining indexes. It interfaces directly with EZContentManager and other content management systems and is compliant with any ODBC database.
"EZCapture fits into almost any company's operations seamlessly, enabling them to begin capturing and storing documents by the thousands almost immediately," Scott said. "It sets up quickly and is easy to use, since it requires virtually no attention beyond loading the stacks of documents. It automatically converts inbound paper documents to intelligent e-documents that can be managed, accessed and distributed quickly and inexpensively."
"EZCapture is a perfect fit for mid-size companies or corporate departments with volume document requirements for processing structured and even unstructured documents of any type"
Key EZCapture features and benefits include:
- Device independence – works with any scanner you may have or may purchase
- Forms recognition – performs template matching; unrelated documents can be placed in a scanner and the software processes them automatically
- Indices retrieval -- multiple ways, including OCR, bar-coding and database lookup
- Zone OCR – creates automated flows, eliminating the need for manual indexing and enabling creation of searchable PDFs
- ODBC functionality– provides for user-defined indexing fields and links with front end databases for validation and extraction, on-line document separation, filters and masks for refining data, and more
- Database look-up –checks records for vendor/document specifics
- Barcode recognition – accepts most 1D and 2D barcodes
- PDF Conversion – converts images after updating metadata with indexing data
- Scanned File Formats – Adobe Acrobat, Tiff, MTiff
- Database Compatibility: Microsoft ODBC, DB 2
Because document forms differ widely, a single capture template does not suffice, Scott noted. EZCapture lets users design templates that specify where to find the key form elements as it scans each document. It recognizes the distinctions in forms as documents are captured, whether invoices from different companies or a mix of unrelated documents such as purchase orders, production orders, shipping notices and inventory receipts. It applies the proper rules to each document, separates and groups them in background, confirms that the correct data has been captured, and indexes and stores them in EZContentManager.
EZCapture is compatible with all types of scanners –flatbed, multi-function devices and handhelds -- enabling companies in most cases to use equipment they already have or acquire. Technology requirements include a conventionally appointed PC with an Intel Pentium III processor or higher and a scanner with its own driver software.
About ACOM Solutions, Inc.
Now in its 25th year of business, ACOM Solutions, Inc. develops modular software systems for document output, document management, secure corporate payments, and B2B EDI/XML e-commerce, marketing them directly and through a widespread domestic and overseas partner network. Corporate headquarters are in Long Beach, California and System i Software Division headquarters are in Duluth, Georgia. For more information, visit: http://www.acom.com. For more information about partner opportunities with ACOM, visit: http://www.acom.com/channels
SOURCE: ACOM Solutions, Inc.