Iron Mountain
Product Description
Document Conversion Services
Converting your paper-based records into electronic documents can yield great benefits, but many problems can potentially undermine the effectiveness of an imaging solution. Scanning every one of your documents is both time consuming and costly.
- Enhance access, distribution, compliance, and cost effectiveness
- Cost-effective imaging through "intelligent conversion"
- Scan what you need, when you need it, with Image on Demand
- On-site or off-site services to fit y1our needs
Digital Record Center for Images
With the Digital Record Center for Images, Iron Mountain provides your organization with a high-capacity, high-availability repository for storing electronic copies of business documents in many different formats. Sophisticated search tools and rapid retrieval capabilities allow authorized users to quickly access records on a 24/7 basis via the Internet.
- Security assured through access controls and secure links
- Highly secure facilities and redundant systems ensure rapid recovery following a disaster
- "Pay as you go" pricing ensures low total cost of ownership
- Rapid deployment yields immediate cost and time savings
ActivFile Solutions
Iron Mountain works with you to design a customized solution that is focused on your record management goals and objectives during an information management assessment. This comprehensive assessment is conducted prior to implementation by a team of records management experts. You will be provided with a roadmap for managing your current records management operations in preparation for your transition to electronic records —with minimal capital investment.
- Off-site management of active files includes open-shelf and boxed storage, file completion verification, drop filing and versioning, and scheduled deliveries
- Reduce physical storage requirements and document management costs
- Enhance continuity between on-site and off-site file management
- Documented chain of custody
Company Overview
If you are worried about providing fast and reliable access to your critical documents, take a look at Iron Mountain's document management solutions.
Only a small subset of business documents require frequent access; however, fast, reliable access to these most active documents is critical to delivering quality service. For many organizations, document management is fragmented, inefficient, and costly — involving a mix of paper and electronic records; active and rarely accessed documents; on-site and off-site storage; and multiple vendors.
Iron Mountain document management solutions include options for managing active file rooms, document scanning and indexing, as well as a hosted repository, so that you'll have complete visibility and quick access to your most active business records.
Regain Control
We can help you create a comprehensive, fully integrated document management program that gives you complete visibility and access to all your business records — whatever form they are in and wherever they reside. In turn, our enhanced access and control can speed business processes and decision making, improve customer service, and support compliance requirements.
With Iron Mountain's document management solutions, the walls disappear and companies have a single vendor to help manage their transition to electronic processes. With an integrated solution, there is no unnecessary transportation. The record can be taken off the shelf in a record center, scanned, and loaded into an electronic repository, without that piece of paper ever leaving the building.
In addition, because Iron Mountain offers unique intelligent scanning, costs can be greatly reduced. These costs are spread out over a month-to-month basis since Iron Mountain can host the entire solution — further helping a company optimize their budget .
Finally, as with all Iron Mountain services, a company can recognize the benefits of business continuity, knowing that in the unfortunate case that disaster strikes, its records and information are still safe and accessible.
