Datacap Provides Efficient Invoice Processing And Approval Workflow

As a large public utility with many satellites serving a region undergoing rapid population growth, KCBPU faced numerous challenges. Among them was an Accounts Payable (AP) process designed for a much smaller volume. Invoices and purchase orders were manually entered at a centralized accounts payable department. Invoices were not accessible to other departments until they were batch scanned at the end of the month after payment. With no visibility into the payment status, department heads often received and submitted duplicate invoices from vendors seeking payment. Invoices were often paid twice and sometimes even misplaced, resulting in unnecessary late fees.

The Administrative Services and CFO's office worked together searching for solutions. Datacap and Hyland integrator Cutting Edge Solutions presented an automated solution for KCBPU, integrating Datacap Taskmaster for Invoices with Hyland OnBase, Oracle (PeopleSoft) ERP and Fujitsu scanners. The solution was approved knowing that the project goals would be met to automate the AP payment process, decrease processing time, eliminate duplicate or missed payments and increase employee productivity.