Are You Taking Advantage Of Distributed Scanning?
White Paper: Are You Taking Advantage Of Distributed Scanning?
Two years ago in these pages, Technology Editor Ken Congdon predicted that distributed scanning would continue to drive the scanning market. He was on the money then, and if he had made the same prediction this year, he'd be right again. Distributed scanning remains one of the fastest-growing segments in the data capture market, driven primarily by compliance requirements, improvements in equipment performance, and reductions in prices. Enterprises of all sizes are realizing they can achieve meaningful business and operations efficiencies by distributing multiple departmental, network, and workgroup scanners strategically throughout their organizations.
Decentralized scanning systems help ensure that information gets into the system more quickly, where it is available and accessible to employees or customers who need it." Aside from providing faster access to content, distributed scanning reduces the cost of transporting paper to centralized processing operations. It also eliminates the possibility of documents being lost en route, increases security (because documents are no longer floating around the company in paper form), and reduces equipment costs through less reliance on high-end production scanners.
Distributed scanning solutions, in combination with centralized scanning stations that handle higher-volume workloads, are a cost-effective and efficient means to ensure compliance with relevant regulations and laws. These solutions also handle the ever-growing volumes of paper flowing into enterprises.
While control and compliance may initially have been the primary drivers for document capture deployments by many organizations, companies are seeing there are huge operational efficiencies and productivity gains to be realized by implementing document imaging solutions. In fact, according to AIIM — The Enterprise Content Management Association, more paper is now being scanned for use in business operations than for archiving purposes.
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