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Guest Column: Records Management In The Age Of Information Overload: 5 Tips For Finding What You Need
By Sylvia Feldman, Optical Image Technology
A strong records management strategy allows you to find what you need when you need it. In addition to helping you avoid litigation and prolonged audits, a solid records management strategy helps your daily transactions move more efficiently.
Making all of your documents and records available electronically is a fundamental step toward better document and records management. An enterprise content management (ECM) system serves as a catalyst for improved efficiency and management. The ability to store everything that you need in a secure repository ensures that there are no more lost, misplaced, or duplicate documents. It also enables further process optimization via workflow and automation.
Managing your business records is often less subjective. Records have a life span. It's imperative that they are not destroyed prematurely, nor should they be retained beyond their life span. If you are managing retention and disposition manually, you may be exposing your organization to noncompliance and/or litigation. By configuring your ECM system to automate document retention and disposition schedules, you can avoid costly penalties that are associated with human error.
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