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•Guest Column: Regulatory Compliance: The Art Of Being Prepared

By Laurel Sanders, Optical Image Technology

In the paper-based world of yesteryear, producing documents quickly on demand was complicated, with damaged, destroyed, or unreadable files due to fire, water leaks, humidity, illegible writing, or deteriorated microfiche. Search was cumbersome – for businesses, but also for auditors.

In the digital age, where enforcement is commonplace and penalties severe, there are fewer valid excuses for non-compliance. Most business information today is stored electronically, making it discoverable. Yet many companies still push the panic button when an audit arises. Why? They lack two things:

• Central, searchable access to all of their business information;
• Electronic enforcement of the governance policies they've put in place.

Simply stated, without enterprise content management (ECM), they're not optimizing the technology they already own. They're not prepared.

If you were audited or subpoenaed tomorrow, could you respond without interrupting services or core operations? Would you find yourself frenetically pulling reports and comparing information from disparate applications and paper files? If you don't have ECM, now is the time to get prepared by leveraging the technologies you own and bringing scattered business information under one umbrella where it's accessible, searchable, and easy to manage. Don't let compliance demands bring your business down like a house of cards. Learn how to face the challenge with confidence.

Ensure privacy and security of customer information
Keeping documents secure – yet accessible when they're needed – is tricky. Even digital files are challenging if you must search through multiple software applications, voice messages, and emails to find information. ECM gives you control over who views, annotates, or acts on files, ensuring instant, appropriate access. By capturing all of your documents, images, and messages electronically and integrating those systems with browser-based ECM, authorized persons can access everything they need, wherever they are and whenever they need it, with a few mouse clicks.

Click Here To Download:
•Guest Column: Regulatory Compliance: The Art Of Being Prepared