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•Case Study: Records Management Solution Employing Handwriting Recognition Tools Makes Millions Of Historical Handwritten Government Records Accessible To The Public

Each government record consists of handwritten information: name, date of birth and birthplace; date, place and cause of death; military rank; recruitment data; etc. However, many of the 1.3 million records also contain medical information that needs to remain confidential in order to meet the privacy requirements set forth by French legislation. The Ministry of Defense required a solution that could extract the handwritten information, while indexing and making available for searching on the Internet only the details that were considered public information.

The end result needed to be an easy-to-use searchable archive that preserved millions of historical documents and protected the sensitive information. To do this manually using traditional data entry would require a significant amount of manpower to hand key all data and would take years to complete.

A records management solution was designed and installed to handle the conversion of the historical government records to electronic images, as well as the extraction of data contained on the records for ease of searching by government officials and the general public. The hardware and software used in the solution were installed at two service bureaus that handled the document and data conversion processes.

The forms were scanned on Kodak production scanners to capture the images. Fundamental to the records management solution was A2iA FieldReader, used to reduce manual keying by automatically extracting the form data from the captured images.

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•Case Study: Records Management Solution Employing Handwriting Recognition Tools Makes Millions Of Historical Handwritten Government Records Accessible To The Public