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•Guest Column: Lightening Up On Paper Leads To A Brighter Business Outlook

By David Smith, vice president and general manager, Xerox DocuShare Business Unit

Paper continues to dominate the working world. IDC predicts that between 2007 and 2010 more than 10 trillion pages will be printed in offices in the United States alone. Take a closer look and the workplace paper consumption numbers are even more staggering:

• The average worker prints 10,000 pages per year and wastes 1,410 pages.
• The average cost of a wasted page is six cents.
• Only 49 percent of office workers say they recycle at work.
• Every ton of recycled paper saves 3.3 cubic yards of landfill space.

The consequences for businesses relying on a paper-based document workflow are serious:

• Paper is expensive. It represents a significant cost and adds up quickly when you consider that document-related activities consume up to 15 percent of a company's annual revenue. A company with 500 employees spends an average of $42,000 on wasted prints a year.
• Paper is an information management nightmare. When information exists only in hard copy, it is extremely difficult to store, manage and share. Storerooms with labyrinthine rows of filing cabinets are a drain on time and productivity as people go on daily quests for missing information that is in a non-searchable form.
• Paper represents a compliance risk. Regulatory compliance requires businesses to keep accurate records, provide thorough documentation on a number of business operations, and handle confidential information securely.
• Information on paper is harder to track. Information on paper tends to be easily misplaced, or simply left lying around for anyone to access. The fact is, every day companies around the world are vulnerable to their most valuable information walking out the door in someone's briefcase.

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•Guest Column: Lightening Up On Paper Leads To A Brighter Business Outlook