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•Article: Are Your Electronic Documents Secure? Manager's Checklist For Evaluating Your EDM System's Security

By Laurel Sanders, Optical Image Technology

Managing an EDM solution bears similarities to driving a car. When you climb into the driver's seat, your dashboard displays the choices you need to make and the information you need to drive. You can choose multiple speeds and directions; change the air temperature using a few levers or buttons; or manipulate controls to play your favorite music. If the gear shift didn't display reverse, the air only blew cold, or the music only off ered a loud bass sound, driving would be frustrating. If you had to fi ddle with the labyrinth of wires under the hood every time to get the desired results, you would drive only when necessary, and might abandon your car altogether. Fortunately, although the mechanics are complex, driving is made easy through a system of clear and appropriate choices. So it must be with your EDM system's security.

Although many workers may need to generate business content, you need to ensure that content is properly managed after it's been created. For example, let's assume you want department faculty who have conducted student interviews to add comments to a student's application, but don't want them to be able to delete or change information on the application. Your system must be able to lock down information that should be unalterable, while allowing content to be added by appropriate persons.

For your business to succeed, you need to know the information you collect is consistent and complete, quickly and appropriately available to those who need it, managed according to your business rules, secure from tampering, and easily auditable. Whether you choose a simple scanning and storage solution, integrate EDM with multiple business applications for centralized data access, or automate your business processes, anything less is unacceptable. Choose wisely.

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•Article: Are Your Electronic Documents Secure? Manager's Checklist For Evaluating Your EDM System's Security